Contact us

CRM for Coaching Institutes – Automate Inquiries, Follow-Ups, Demo Classes & Enrollments

Coaching institutes face hundreds of inquiries every month, but many potential students are lost due to poor follow-up and manual management. At Kodivra, we provide a powerful and easy-to-use CRM for Coaching Institutes that helps you organize your leads, track demo class attendance, follow-up automatically, and increase batch enrollments — all from one platform.

Whether you run an institute for competitive exams, spoken English, or skill development — this CRM is built to simplify your counseling and admission process.

Contact Us For More Details

Core Features of Kodivra’s Coaching CRM

Inquiry & Lead Management

  • Capture leads from walk-ins, website, phone calls, social media, JustDial, Sulekha, etc.
  • Categorize by course (NEET, JEE, IELTS, SSC, etc.)
  • Assign leads to counselors automatically
  • Track inquiry status: New → Counseling → Demo → Follow-up → Enrolled

Follow-Up Automation & Reminders

  • Auto-schedule follow-ups for each lead
  • SMS, Email & WhatsApp reminders for counselors and students
  • Notification for demo class feedback, pending follow-up, or no-show
  • 100% lead history and activity log

Demo Class & Batch Management

  • Schedule demo classes with batch and trainer mapping
  • Track demo attendance and feedback
  • Send reminders before and after demos
  • Batch management with timing, capacity, and seat tracking

Counselor Panel & Lead Performance

  • Daily task and lead summary for each counselor
  • Convert demo students into paid enrollments
  • Monitor counselor conversion ratio and productivity
  • Real-time lead pipeline view

Admission & Fee Tracking

  • Mark admission status: Registered, Enrolled, Hold
  • Fee structure & collection record (installments supported)
  • Auto-generate receipts and payment follow-ups
  • Optional online payment integration

Dashboards & Reports

  • Course-wise lead and enrollment reports
  • Demo to enrollment conversion report
  • Counselor and campaign-wise performance
  • Daily, weekly, monthly analytics for managers

Best Suited For

Competitive Exam Coaching Institutes (NEET, JEE, UPSC, SSC, etc.)

Language Coaching (IELTS, TOEFL, Spoken English)

Academic Coaching (Class 9–12, Foundation Courses)

Entrance & Scholarship Test Prep Institutes

Skill Development or Certification Centers

Franchise-Based Coaching Chains

Why Kodivra’s CRM is a Game Changer for Coaching Institutes

  • Never lose a lead with follow-up automation
  • Save time with batch-wise automation and reminders
  • Increase demo to enrollment conversions
  • Secure cloud-based data with role-based access
  • Track team performance in real-time from anywhere
  • Available on Web + Android App
faq

Most common question about our services

Read About Us

Can we track demo class attendance?

Yes. You can schedule demos, track who attended, and get feedback for better conversions.

Will students get SMS/WhatsApp reminders?

Absolutely. You can automate notifications before demos, follow-ups, and fee reminders.

Can this CRM handle different courses and multiple batches?

Yes. You can manage unlimited courses, batches, trainers, and timings from one dashboard.

Is this useful for franchises with multiple branches?

Yes. Each branch can have its own login, and you can monitor branch-wise performance centrally.